Sonion Recruitment Privacy Notice

 

1. Introduction

As part of our recruitment process, we will process your personal data, as set out in this Recruitment Privacy Notice. Sonion is data controller with respect to the personal data collected and processed as part of the recruitment process.

 

2. Your personal data

In order to evaluate your application, we will process the information, including the personal data, which you have disclosed in your motivation letter and resume. We will also evaluate your performance and competencies during potential interviews. The legal basis for our processing of your personal data is your request for our evaluation of your application prior to the potential execution of an employment contract in accordance with the General Data Protection Regulation article 6(1)(b).

Further, we might search the internet for relevant and available information, hereunder also content from social media and will typically involve information regarding your previous jobs, activities, competencies, performance, as well as your general appearance.

If the job position requires you to complete personality tests or similar you will be informed hereof. The results of such tests will be treated confidentially but will be included in our evaluation of your application. Our legal basis for such processing of personal data is the General Data Protection Regulation article 6(1)(b).

We may also request that you provide us with a copy of your criminal record or a certificate of conduct, depending on the position for which you are applying. Such information will also be treated confidentially. In such case we will ask for your consent, whereas our legal basis for such processing of personal data is the General Data Protection Regulation article 6(1)(a).

As part of our evaluation of you and your application, we may wish to take references from your previous and/or current employers. We will only take up references if you have consented hereto. In such case we will ask for your consent, whereas our legal basis for such processing of personal data is the General Data Protection Regulation article 6(1)(a).

If the position in question involves financial responsibilities (e.g. bookkeeping or accounting), we might – after a concrete assessment – collect information about your credit rating. Our legal basis for such processing of personal data is the General Data Protection Regulation article 6(1)(f).

We recommend that you do not disclose sensitive personal data, such as information revealing racial or ethnic origin, religion, trade union membership, sexual orientation, health, etc. in your application. In the unlikely event that a certain health condition is required for the ability to perform the duties related to the position in question, we might – after a concrete assessment – request health information from you. In such case we will ask for your consent, whereas our legal basis for such processing of personal data is the General Data Protection Regulation article 9(2)(a).

 

3. Storage of your personal data

If you are offered a position with Sonion, your motivation letter, resume and additional personal data obtained during the recruitment process will become part of your employee file.

If you are not offered a job, we will store your motivation letter, resume and additional personal data obtained during the recruitment process for a period of 4 weeks following our rejection unless you have provided your consent to the storage hereof for a longer period of at maximum 1 year.

Any consent that you may have provided during the application and/or recruitment process may be withdrawn at any time by contacting us.

Your personal data may be shared with other group companies in case the vacancy holder (manager involved) is located in another group company. Such group companies include companies situated in countries outside the EU/EEA which may not ensure an adequate level of data protection as countries within the EU/EEA. In such case, the transfer will be based on the EU Commission’s Standard Contractual Clauses in order to ensure an adequate level of data protection with respect to such transfers.

You have a right of access to the personal data processed about you, subject to certain statutory exceptions. Furthermore, you can object to the collection and further processing of your personal data. In addition, you have the right to request that any processing is limited, that your personal data is corrected, if necessary, or under certain circumstances deleted.

In certain situations, you may also request that we provide you with an overview of your personal data in a structured, commonly used and machine-readable format and request us to transmit such data to another data controller.

 

4. Rights

If you want to exercise any of your rights or if you have any questions regarding this privacy policy or the processing of your personal data, you may contact us at jobsatsonionnl@sonion.com.

If you have any complaints regarding the processing of your personal data, please contact us at jobsatsonionnl@sonion.com. You may also file a complaint with the local data protection authorities/supervisory authority.

 

February 2023