Privacy Policy
At Sonion A/S (“Sonion”/”we”/“our”/us”) data protection and confidentiality is a high priority. This Privacy Policy applies for our processing of personal data in connection with visits to our website and contact persons of suppliers and customers. The Privacy Policy sets out the guidelines for Sonion’s processing of your personal data and provides you with the information you have the right to receive according to applicable data protection legislation. Please read this Privacy Policy before submitting or sharing your personal data with us.
1. Data controller
The data controller responsible for processing your personal data is:
Sonion A/S
Company registration no: 25141350
Betonvej 10
4000 Roskilde
Contact: https://www.sonion.com/contact/ or marketing@sonion.com
2. Types of personal data, purposes, legal basis, and deletion
We process personal data on various persons that are in contact with Sonion. Below, you can see how we may process your personal data as a website visitor or as a contact person.
2.1 Website visitors
The types of personal data we collect may include:
- Your general and identification information (e.g., name, email and/or postal address, telephone number, age, and gender).
- IP address, geographic location, your interests and preferences, the sites you visit and technical information, provided that a prior cookie consent has been obtained.
- Communication with you.
- Your personal data is collected in one or more of the following cases:
- When you use our website, provided that a prior cookie consent has been obtained in order to collect data.
- When you sign up for our newsletter
- When you contact us via email, telephone, or letter.
- The personal data may be collected and used for the following purposes:
- To sign up and to receive newsletters.
- Marketing.
- Customer service and general communication.
- Interest preferences and your knowledge of various subjects.
- Improve products, services, and tools on our website.
- Compliance with requirements according to applicable law.
- For the establishment, exercise, or defense of legal claims.
Our legal bases for the processing of your personal data for the above purposes are:
- Legitimate interest in being able to collect and administrate your personal data through cookies, for the purpose of supporting the functionality of the website in order to give you a better user experience, to improve our web site and compile statistics based on anal-yses (Article 6(1)(f) of the GDPR).
- Consent to collect, share and administrate your personal data through cookies for market-ing purposes, which is also based on you interests and your click behaviour (Article 6(1)(a) of the GDPR).
- Legitimate in being able to process your personal data in order to provide newsletter (Arti-cle 6(1)(f) of the GDPR), provided that you have given a prior marketing consent in ac-cordance with Section 10 (1) of the Danish Marketing Practices Act.
- Legitimate interest in being able to establish, exercise or defend legal claims (Article 6(1)(f) of the GDPR).
If you signed up for our newsletter personal data will be stored until you withdraw the marketing consent. Personal data may also be stored as long as is necessary for the purpose for which it was collected, or longer if required under any contract, by applicable law or in order to establish, exercise or defend legal claims. If you have provided a cookie consent, we refer to the pop-up window of cookies in term of the retention periods in relation hereto.
2.2 Contact persons of suppliers and customers
The types of personal data we collect may include:
- Name, job title, work email address, correspondences, signature and work phone number.
- Your personal data is collected in one or more of the following cases:
- When you contact us via email, telephone, or letter.
- When we enter into agreements with your company.
- The personal data may be collected and used for the following purposes:
- The administration of our business relations, including being able to communicate with you.
- When sending conclusion of agreements.
- In connection with invoicing and accounting.
- For the establishment, exercise or defense of legal claims.
Our legal bases for the processing of your personal data for the above purposes are:
- Necessary for the performance of a contract between the company that you represent and Sonion (Article 6(1)(b) of the GDPR).
- Legal obligations e.g., in relation to the Bookkeeping Act (Article 6(1)(c) of the GDPR).
- Legitimate interest in being able to run our business and to be able to manage Sonion’s busi-ness relationship, including being able to communicate with you (Article 6(1)(f) of the GDPR).
- Legitimate interest in being able to establish, exercise or defend legal claims (Article 6(1)(f) of the GDPR).
We will store your personal data as long as it is necessary in order to fulfill the contract and up to 3 years after providing the products / services or after termination of a contract. Bookkeeping mate-rial will be stored for 5 years from the closing of the relevant financial year.
3. Disclosure to data processors and transfer to other data controllers
In order to pursue the above listed purposes, your personal data may be disclosed to third party data processors (service providers) providing relevant services under contract to us. Such service providers will only process the personal data in accordance with our instructions and pursuant to a data processing agreement, hereunder in order to provide hosting services, marketing services and analytic services.
Furthermore, we may transfer your personal data to relevant authorities, lawyers, accountants, and courts if we are legally obligated to cf. article 6 (1)(c), in order to pursue our legitimate interest in being able to establish, exercise or defend legal claims (Article 6(1)(f) of the GDPR) or in order to fulfill the contract (Article 6(1)(b) of the GDPR). Your consent may also be provided to share personal data with third parties such as social media providers as part of the cookie pop-up ban-ner. Reference is further made to the pop-up window for cookies and the Cookie Policy below.
If your personal data is transferred to data controllers or data processors which are located in countries outside the EU/EEA, including group entities, not ensuring an adequate level of data protection, such transfer will be safeguarded by the EU Commission’s standard contractual clauses.
4. Security
We and our service providers have implemented security measures to ensure that the procedures meet the required security standards. Accordingly, we strive to protect the quality and integrity of your personal data. This includes encryption of data, use of pseudonymization, firewalls, logging, audits and password procedures etc.
5. Rights
You have the right to access the personal data we process about you, but with certain legislative exceptions e.g., if the personal data is comprised by the retention period in the Bookkeeping Act. Furthermore, you have the right to have your personal data rectified, erased, or blocked, but with certain legislative exceptions.
In certain situations, you have the right to have the data you have submitted to us, handed over in a machine-readable format and to have your data transmitted to another data controller.
Moreover, you have the right to object to the collection and further processing of your data, including processing that is based on our legitimate interest.
6. Contact and complaints
If you want to exercise any of your rights, if you have any questions regarding this Privacy Policy or the processing of your personal data, you may contact: marketing@sonion.com.
You may complain about the processing of your personal data to the Danish Supervisory Authority (Datatilsynet). Address: Carl Jacobsens Vej 25, 2500 Valby, phone: + 45 33 19 32 00, e-mail: dt@datatilsynet.dk or through their webpage www.datatilsynet.dk.
7. Changes to this Privacy policy
We reserve the right to make changes to this Privacy Policy from time to time. The at all times, applicable Privacy Policy will be available on the website under About/Privacy Policy. In the event of significant changes, we will take the necessary measures to notify you in another way.
Last updated: May 2021